The office automation system

System functions

System operation platform

1. Office assistant: to create a convenient platform for each user’s daily office. it is private space., other users unauthorized cannot view. Office assistant including scheduling, calendar sharing, personal contact list, personal documents, memos, work log management and personalized setting.
2. Public office: it is mainly dealing with public office affairs, departments work coordinating and document classification management. Public office includes department document management, library management laws and regulations, address book management, etc.
3. Affairs center: for processing all kinds of affairs in unit. It includes:task management from the superior, instructions management from the subordinate, report management from the subordinate, and coordination office processing, etc.. By use of unified computer management to avoid the unclear responsibility division.
4. Information center: for information releasing and communication, through the platform to release announcements, news, etc.. And it has BBS and chat room for staff discussion, communication.
5. Official document management: it is one of the core module of the whole office automation system. It has realized the automatic circulation processing between unit interior office document and external related document. It can customize document flow through work flow engine. It can generated 2D bar code automatically in official document management for Reading and management.few office automation systems support 2D bar code in domestic. it has greatly improved the public management efficiency by use of 2D bar code technology. It has enhanced the safety of the file management. document report, exchange and sharing become more convenient. Document management includes dispatch management, receiving management, process management, document processing sheet, seal management, etc.
6. The file management: various types of archives filing, destruction, library management to realize the seamless connection with official document management. the processed official document can be automatically archived.
7. Knowledge management: the integration of the unit interior scattered resources (such as electronic documents, pictures, images, audio, video and other resources). Building knowledge by accumulation. in order to realize the purpose of sharing knowledge.
8. The personnel management: mainly basic information management of unit organization and staff. each employee's personal information is stored in the database system. In this system the unit's personnel data can be browsed, queried and analyzed it is good for human resources development.
9. SMS platform: system automatically sends out all kinds of information by SMS. when there is a notice, announcement, documents, tasks, waiting items to need to be processed, the system will automatically send a notification message to the relevant users on mobile phones to remind him.
10. Mail system: to use third-party mail system to establish the unit internal email platform, each user will have own E-mail and connect seamlessly with KHOA platform. when there is a new mail, the system will automatically remind.
11. System maintenance: it is mainly used for the entire office automation system maintenance and management background. it is important system management function.